#WhyYouMatter Portraits

Making sure that each and every student is represented is very important. We wouldn't want anyone to be left off of the wall when we hang. Luckily, the secretary for the counseling office made lists for each grade in alphabetical order. On those sheets we have columns for name, file number, uploaded, edited, printed and comments. Each column was initialed by the student working on that file as it was completed. This system worked pretty well, including the "comments" section where photographers would make a note if the student wrote something worth flagging (inappropriate, highly personal, retake). This section came in incredibly handy. 

These sheets were critical for keeping track of who has had their picture taken. It was important that the sheets were completed with care- any typo could cause a student's picture to accidentally go missing (We found it helpful to have people initial the sheets when they made changes so that if a mistake was made, it could easily be found). ALWAYS USE PENCIL! At the end of day of shooting, the photos were uploaded. We made sure to keep original camera files on one  computer desktop just in case we needed the original file. Then we copied them to another folder and changed the names of each photograph to the student name. We organized each file by grade, last name, first name (ex. 9SmithJohn.jpg) This was also important because files would go missing if they were not in order or if they were spelled wrong.